Help Center

At Novocat, our goal is to ensure you have an easy & pleasurable experience. If there is a question we did not address below, please email customer support.

ABOUT NOVOCAT
What is Novocat?
What can you do with Novocat?
Get Started
Contact Us


MY ACCOUNT AND PASSWORD
How do I sign up for Novocat?
My confirmation email doesn't arrive
Does it cost money to use Novocat?
How do I log into my Novocat account?
Forgot my password
Change my password
Change my account email
Change account info
Change my username & web address
Delete/cancel my account


CREATE COLLECTIONS
Create collection
Custom Collection
Add Single Item
Item visibility
Edit item visibility
Item description
Import Items
Import images
How to create a zip File
How to create an excel spreadsheet
What is a jpeg?
Problems uploading


MANAGE COLLECTIONS
Edit collection
Edit data fields
Edit data field - editing options
Active data fields
In-active data fields
Custom data fields
Thumbnail display fields
Title Field
Thumbnail image
Edit Image Fields
Edit Item
Options Menu
Group Edit
List Edit
Sort By
Share Using Social Media
Edit Image - Add Image
Image file formats, image size
Image upload speed
Collection cover image
Copy collection
Copy item
Export Collection
Re-Import Collections


DELETE ITEMS & COLLECTIONS
Delete collection
Delete item (Delete Single Item)
Delete Items (Delete Multiple Items)
Deleted Folder
Permanently Delete Items & Collections
Restore Deleted Items & Collections


SUB-COLLECTIONS
Create sub-collections
Create Sub-collection - using the Options pull down menu
Create Sub-collection - using Search Results
Remove items from sub-collection
Delete sub-collection


MESSAGES & INBOX
Email Members
Sent Messages
Read Messages
Delete Message
Retrieve Deleted Messages
Permanently Delete Messages


SEARCH COLLECTIONS
Search
Search My Collection
Search Members Collections
Sort By Search Results
Options - Sort Search Results
Item List
Member List
Display Menu


BUY & SELL
Buying Items or Collections
Not For Sale
For Sale
For Sale - Using Edit Item
For Sale - Using List Edit
Sold Archive
Sales Status


COLLECTION SUMMARY
Collection Summary
Active Collection Summary
Sales Summary
Time Frame


GALLERY VIEWS
Gallery Views
Thumbnail View
Full View
Mini View
List View



How do I sign up for Novocat?

 

It's simple just 3 easy steps:

 

  • Complete the form on the Sign Up Page.

     

  • Check your email for our Account Activation Notice.

     

  • Click on the link in your activation email to complete the sign up process.

 

Please Note: Activation Email - The purpose of the activation email is to verify that the email address you submitted is valid and reachable. This is necessary in order for us to complete the activation of your account. Since we know that you are eager to start creating your online collection, we've made every effort to keep the activation process as simple as possible.

 

My confirmation email doesn't arrive
  1. Check your email application's spam or junk folder or filter. Please be aware that some emails may be blocked by your ISP (Internet Service Provider).

     

  2. Check that you're trying to sign in from the exact email address you registered with. A common error is registering with an incorrect email domain (e.g., @comcast.com is not the same as @comcast.net).

        If you're still having trouble after the above steps, please contact us click here.

 

Does it cost money to use Novocat?

 

Novocat is a free site.

 

How do I log into my Novocat account?
  1. Enter your email address you used to create your Novocat account into the Email field at the top of the page at www.novocat.com.

     

  2. Enter your password into the Password field.

     

  3. Click the Log In button.

Please Note: Make sure no other user is logged in to Novocat on your computer. You can log out another user by clicking the Log out link located on the top right hand corner of any Novocat page.

 

Forgot my password
  1. Visit link - http://www.novocat.com/forgotpass

     

  2. Enter the email you used to create your Novocat account and we will send you an email with a link to reset your password.

     

  3.  Click the link in the email and follow the steps to enter your new password.

 

Change my password
  1.  Log in to your Novocat account.

     

  2. Click on My Account (located at the top right corner).

     

  3. In the Password field, enter the new password you would like to use.

     

  4. Click the Save Account Edits button to complete the changes.
Change my account email
  1. Log in to your Novocat account.

     

  2. Click on My Account (located in the top right corner).

     

  3. In the Email field enter the new email you would like to use.

     

  4. Click the Save Account Edits button to complete the changes.
Change account info
  1. Log in to your Novocat account.

     

  2. Click on My Account (located in the top right corner).

     

  3. Enter your new account information (Name, DOB, etc).

     

  4. Click the Save Account Edits button to complete the changes.
Change my username & web address

 

Unfortunately, the only way to change your Novocat account name and web address is to delete your current account and begin with a new registration. Please note that an account deletion will also remove all your collections, photos, item information etc. everything you have uploaded. You can use the Export Collection feature to create a back-up of your collection before changing your account name.

If you wish to delete your account and start over, please email customer support the username and password of the account you wish to delete.

 

Delete/cancel my account

 

Please note that an account deletion will also remove all your collections, photos, item information etc. everything you have uploaded. If you wish to delete your account, please email customer support the username and password of the account you wish to delete.  You can use the Export Collection feature to create a back-up of your collection before you delete your account.

 


Create collection

 

Create your new collection in just seconds!

 

  1. Click on the Create Collection function located on the right nav bar.

     

  2. Choose your Collection Category from the pull down menu. Choose Custom Collection to create your own Collection Category if you don't see yours listed in the pull down menu.

     

  3. Choose a name for your collection, for example: Alex's Record Collection. You can change the name later if you change your mind.

     

  4. Click the Submit button - and you are done!
Custom Collection

 

Novocat provides a list of existing collection categories in the Collection Category pull down menu for you to choose from during the Create A Collection setup. If your collection is not listed in the Collection Category pull down menu in Create A Collection, you can select Custom Category and create your own Custom Category for your collection. All custom collections will be prepopulated with a standard list of Data Fields common to most collecting topics i.e. 'size, color, year'.

 

Add Single Item

 

Add Single Item allows you to add new items to your collection. You can input item data (i.e. year made, country, color) as well as upload images of the item. It also allows users to set the item visibility - meaning to make the item accessible to the public or to make the item private. You can customize this page by using Edit Data Fields and Edit Image Fields

Add Single Item is a good option if you have a few items in your collection to add to Novocat. If you have an existing database (excel) of your collection on your computer, you may wish to use the Import Items feature.

 

  1. Click Manage Collection (located right navigation bar) and then click Add Single Item.

     

  2. Select an existing collection you would like to add an item to. Please Note: In order to add an item, you must Create A Collection.

     

  3. Then on the Item Page, choose Item Visibility (Private or Public), fill out the information for each Data Field, upload image(s) and to complete click the Save button.

     

  4. TIP: If you have many items in your collection, create a Collection Database in Excel and then use Import items

     

  5. To view your collection: Go to the top of the page to the line where it says "You are here" and click on the collection name.
Item visibility

 

Each time you add a new item using Add Single Item you can modify your Item Visibility Setting located at the top of the page.

All new items added using Add Single Item are automatically set to PUBLIC by default.
The Item Visibility feature at the top of all Item Profile pages allows users to set items to be either Private or Public.

Setting Item Visibility to Private will make that item inaccessible to other members - only you will be able to see any and all information regarding that item.

Setting Item Visibility to Public will make that item accessible to other members. This is necessary if you would like people to be able to find your items if they do an All Members search.

 

Edit item visibility

 

Use the Edit Item feature to edit the Item Visibility setting of a single item. Use the Options pull down menu to edit the Item Visibility settings of multiple items at once.

 

Edit Item Visibility using Edit Item - (best for editing a single item).

  1. Locate and click into the item you wish to change.

     

  2. In the Item Profile click on Edit Item.

     

  3. Locate Item Visibility feature at the top and make change as desired & click the Save button at the bottom.

Edit Item Visibility - Using Options Pull down (Make Public / Make Private)

 

You can change the privacy settings of multiple items easily at one time:

  1. Click on My Collection (located right navigation bar).

     

  2. Click on the collection you wish to edit.

     

  3. From the Options pull down menu select Make Public or Make Private.

     

  4. Check boxes will appear to the right of each collection - click and check the items you wish to Make Public or Make Private and click the Apply button (to the right of the options pull down menu).

     

  5. You can also click the Check All link (to the right of the options pull down menu) and click the Apply button to make all items private or public.
Item description

 

Item Description allows you to add a lengthy description or  history of your item. Item Description can be found on the Add Single Item page and can be edited using Edit Item.

 

 

Import Items

 

Import Items (Import an existing database from your computer.xls or .csv file)

 

Import Items allows you to import existing collection data from Microsoft Excel or any .csv format into Novocat. You can also add items one by one by using the Add Item feature.

 

Import images

 

Import Images allows you to upload several images for multiple items at a time. You can also add images one by one using the Add Item feature, when adding a new item, or by using Edit Item if you want to add an image to an existing item).

 

Please Note: The images you wish to import into your collection must correspond to an already existing collection and existing items within your collection. To learn how to create a collection and add items see: Create Collection or Add Items.

 

How to create a zip File

 

For PC (Wording may vary by versions):

 

  1. Select the items you would like to include in the zip file.

     

  2. Click on any of the item, and go to Send To, and select Compressed (zipped) Folder.

     

  3. Rename the zip file to your interest.

 

For Mac (Wording may vary by versions):

 

  1. Select the items you would like to include in the zip file.

     

  2. Right Click on any of the item, and select Create Archive of "x" items from the action menu.

     

  3. Rename the zip file to your interest.

 

How to create an excel spreadsheet

 

You can create a spreadsheet using Microsoft Office Excel. Simply create a new file in Excel, and save it as an .xls or .csv file. For more information, please visit the official Mircrosoft site:   http://office.microsoft.com/en-us/excel/

 

What is a jpeg?

 

JPEG is a commonly used image file for color pictures on web. To insure the quality of your images, we recommend each image has a dimension equal or smaller than 900x900, and is saved as a jpeg.

 

Problems uploading

 

If you are having trouble importing data or images please. contact us.

Please Note: Be sure to please include a detailed description of the problem, such as:

 

  1. Your computer type (Mac or PC) and internet browser name and version (example: Firefox version 6.0).

     

  2. Problem Uploading images: Please include image file type (example .jpg) and size of the images you are trying to upload. Please Note: Maximum image file size is 5 MB and required file type is .jpg.

     

  3. Problem with importing items/importing excel file: Please include the collection name you are trying to import the file to, file type (.xls or .csv) and Excel version you are using (example Excel 2010). Please be sure to use the file format guidelines - see Import Items.


Edit collection


Edit Collection allows you to change your Collection Title, Collection Image, Item Description, or Custom Category Name.

  1. Click on Manage Collection (located right navigation bar), then from the expanded menu click on Edit Collection.

     

  2. Select the Collection Title you wish to edit from the pull down menu - then the Edit Collection feature will appear.

     

  3. Proceed to make your collection edits and be sure to complete changes by clicking the Edit Collection button at the bottom of the page.

     

  4. View your collection, go to the top of the page and in the line where it says "You are here" click on the Collection Name
Edit data fields

 

Data Fields let you define the different characteristics you would like to use for cataloging your collection. For example you may want to enter the color, size, manufacturer, year, serial number, and edition of each item in your collection. Novocat allows you to define or 'label' the characteristics you wish to use in cataloging your collection - basically creating your own personalized 'form' for entering in each of your items in your collection.

Each collector is free to setup how they would like to catalog their collection using the characteristics of their choosing. For example: Record collecting may have 20 common collecting characteristics - however, some collectors may want to catalog their collection using only 6 of these characteristics, while other collectors may choose to use 3, 10 or all 20 characteristics.

 

Edit data field - editing options
  1. Click on Manage Collection (located right navigation bar), then from the expanded menu click on Edit Data Fields.

     

  2.  Select the Collection Title you wish to edit from the pull down menu.

     

  3. Edit/add Data Fields as needed. Be sure to click the Save Order button at the bottom of the page.
Active data fields

 

Active Data Fields are located in Edit Data Fields. Active Data Fields are Data Fields that you wish to appear in your Add Item Page. To move a Data Field from the Active Data Field column to the In-Active Data Field column, and vice versa, simply 'click and drag' the Data Field over to the desired column. Note: The order of your Active Data Fields in Edit Data Fields will be the order your Data Fields will be displayed in your Add Item Page and on other pages in Novocat.

 

In-active data fields

 

In-Active Data Fields are located in Edit Data Fields. In-Active Data Fields are Data Fields that will not appear in your Add Item Page. To move a Data Field from the In-Active Data Field column to the Active Data Field column, and vice versa, simply 'click and drag' the Data Field over to the desired column. Note: The order of your Active Data Fields in Edit Data Fields will be the order your Data Fields will be displayed in your Add Item Page and on other pages in Novocat.

 

Custom data fields

 

Custom Data Fields are located in Edit Data Fields directly under the In-Active Data Fields column. Custom Data Fields allow you to create your own Data Fields. Simply click on the word Edit within a Custom Data Field, type in a name for your new custom Data Field, choose whether the data you will be inputting will be text, numeric, or a date from the pull down menu and finally click OK to create the Custom Data Field. Note: Once you have created your Custom Data Field be sure to 'click and drag' it from the In-Active Data Field Column to the Active Data Field Column and click Save if you wish to activate your new Custom Data Field and have it appear in your Add Item Page and on other pages in Novocat. Remember, the order of your Active Data Fields in Edit Data Fields will be the order your Data Fields will be displayed in your Add Item Page and on other pages in Novocat.

 

Thumbnail display fields

 

Thumbnail Display Fields are located in Edit Data Fields and is the last column on the right. Thumbnail Display Fields allow you to designate which Data Fields you wish to have displayed directly underneath your Thumbnail Images. The order of your Thumbnail Display Fields will be the order displayed under your Thumbnail Images. The top Data Field in the Thumbnail Display Field column is the Title Field. (see: Title Field).

 

Title Field

 

The Title Field is located in Edit Data Fields and is the top upper most Data Field in the Thumbnail Display Fields column. The Title Field is a mandatory Data Field and becomes the principle Data Field that identifies your item - essentially this should be the 'name' of your item. In most cases the Data Field you would most likely label 'Title' or 'Name' should be the Title Field. You can change the Data Field that occupies the Title Field at any time.

 

Thumbnail image

 

The Thumbnail Image is the image that appears for each item when displaying your collection in Thumbnail View. There are four Display Views you can view your collection: Thumbnail View, Mini View, Large View, List View. Thumbnail View is the default view for all collections. You can change how you view a collection at any time by clicking on the Change View icons near the top right hand corner when viewing a collection. You can change the default view, meaning the particular Display View your collection will regularly be displayed, by going into Edit Collection.

 

Edit Image Fields

 

Image Fields are located on your Add Item Page. Image Fields allow you to add or "upload" images from your computer for each item in your collection.

The Edit Image Fields feature allows you to set-up or designate how many images you want to be displayed for each item in your collection.


The Edit Image Fields feature also allows you to give a give a title or name to each image field.

Some collectors may choose to setup their collection to show 2 images for each item - and title them "front view" and a "back view". Other collectors may want to show a "close up" view, as well as a 'side view'.

To edit/add Image Fields for a collection:

  1. Click on Manage Collection (located right navigation bar), then from the expanded menu click on Edit Image Fields.

     

  2. Select the Collection Title you wish to edit from the pull down menu.

     

  3. Edit your Image Fields and to complete be sure to click the Submit button at the bottom of the page.

     

  4. To activate additional Image Fields, simply check a check box next to a blank Image Field, and give the field a name, when done click Save Edits.
Edit Item

 

Edit Item allows you to make changes to any Item Profile.

  1. Click into a collection you wish to edit. (Click on My Collection - located right navigation bar and then click on a collection name.)

     

  2.  Click on the item you wish to edit and the Item Profile page will appear.

     

  3. Click the Edit Item button towards the top of the page.

     

  4. You will now be in Edit Item mode. Make the edits you need to the item and then click the Save button at the bottom of the page.
Options Menu

 

The Options pull down menu will display itself in two different ways.

When you are just working with your collection normally or when you have done a search on one of your own collections using either Search This Collection or Search All My Collections - the Options pull down menu will include:

  1. Create Sub-collection (MARLENA please make these single spaced in final online help).

     

  2. Group Edit

     

  3. List Edit

     

  4. Make Public

     

  5. Make Private

     

  6. Delete Items
Group Edit

 

Group Edit is similar to the term 'global edit' or 'global replace'. It allows a user to edit a Data Field and apply that edit to multiple items with one action.

 

For example: if you noticed you misspelled a word such as 'United States' for 80 separate items, you can use Group Edit to change that particular Data Field for all 80 items with one action - rather than having to go into 80 items individually to make your edits.


To use Group Edit:

  1. Click into a collection you wish to edit. (Click on My Collection - located right navigation bar - and click on a Collection Name.)

     

  2. Under the Options pull down menu select Group Edit.

     

  3. Check boxes will appear next to each item. Check off the items you wish to edit.

     

  4. Click the Apply button next to the Options pull down menu.

     

  5. The Group Edit form will pop up. Input the new text you wish to replace or overwrite in the corresponding Data Field(s). Click the Submit button at the end of the page.
List Edit

 

List Edit allows you to edit multiple items at once.

 

List Edit eliminates the need to click into each item profile one by one, thus saving time.

 

List Edit displays all the Data Fields for all your items in your collection on one page in a single grid table which you can edit.

  1. Click into a collection you wish to edit. (Click on My Collection - located right navigation bar - and click on a Collection Name.)

     

  2. Use the Options pull down menu and select List Edit.

     

  3. Check boxes will be displayed next to all your items. Check off the items you wish to edit or click Check All if you wish to Check all items (Check All will be located to the right of the Options pull down menu).

     

  4. Click the Apply button located next to the Options pull down menu.

     

  5. After clicking on Apply you will enter into List Edit mode - displaying all your items and all Data Fields on one page so you can easily edit the entire collection at one time. Make your changes then click the Save Changes button located towards the top of the page.
Sort By

 

The Sort By pull down menu allows you to sort your collection by all the Active Data Fields which you have set for the particular collection you are browsing (see: Edit Data Fields). The Sort By Pull down menu will include all the Active Data Fields for the particular collection you are browsing.

 

If you choose a Data Field to sort by from the Sort By pull down menu that is not currently designated to display underneath the Thumbnail Images, then that Data Field will be added to the top of the Data Fields listed under the Thumbnail Image while you are viewing your collection in that particular sorted display.

 

Which Data Fields, how many Data Fields, and in what order they are displayed can be determined by the user in the Edit Data Fields under Manage Collections, by clicking and dragging Data Fields over to the Thumbnail Display Field column.

 

The Sort By pull down menu will function differently when you are wishing to Sort By Search Results of an All Member Search or All My Collections. (See: Sort by Search Results)

 

Share Using Social Media

 

Novocat allows members to use social media platforms such as Facebook, Twitter, etc. to 'share' their items or collections on the internet.

 

  1. Make sure the items you wish to share have been set to Public mode. See: Item Visibility.

     

  2. Navigate to the collection and then to the item you wish to share - go to My Collection (located right navigation bar) and click on the collection or item you wish to share.

     

  3. Click on the Share button on the top right hand corner. You have the option to share via: email, Facebook, Twitter or choose another social media platform.
Edit Image - Add Image

 

Novocat allows you to add images at the time you add a new item using Add Single Item. Maximum image file size is 5 MB and file format must be a .jpg file.

 

You can also edit images or add additional images to an Item Profile by clicking on Edit Item located at the top of each Item Profile. (To add multiple images for multiple items see: Import Images.)

 

  1. Click on My Collection (located right navigation bar) and click on desired Collection Title.

     

  2. Click on the Item you wish to add/replace photo(s).

     

  3. Click the Edit Item button (located towards the top of the page).

     

  4. Then you will be on the Edit Item page - go to the bottom of the page to the Upload Image section and browse for the image(s) on your computer. Click Save to complete.
Image file formats, image size

 

Maximum file size 5MB. We accept the following image formats and convert all images to JPEG .jpg (compatible on all browsers): .jpeg, .bmp, .tiff, .gif, and .png.

 

Image upload speed

 

Be sure file size is no larger than 5MB and is saved as a .jpg file.

Approximate upload time (in seconds) per photo base on your Internet connection Speed:

- 56k Modem Internet Connection:

1 megapixel = 50 seconds; 3 megapixels = 86 seconds; 5 megapixels = 124 seconds; 10 megapixels = 248 seconds

- Cable/DSL Internet Connection:

1 megapixel = 22 seconds; 3 megapixels = 38 seconds; 5 megapixels = 54 seconds; 10 megapixels = 108 seconds
- Cable/DSL Internet Connection:

1 megapixel = 22 seconds; 3 megapixels = 38 seconds; 5 megapixels = 54 seconds; 10 megapixels = 108 seconds

If you are having trouble uploading your images please contact us.

Please Note: Be sure to include a detailed description of the problem, such as:

 

  1. Your computer type (mac or pc) and internet browser name & version (example: Firefox version 6.0)

     

  2. Problem uploading images: Include image file type (example .jpg) and size of the images you are trying to upload. Please note: Maximum image file size is 5 MB and required file type is .jpg.
Collection cover image

 

The Collection Cover Image is the single image that you choose to represent your collection and which will be displayed on the My Collection page.

 

You can add your Collection Cover Image during the Create Collection process - or later you can add an image by using Edit Collection.

 

To add a Collection Cover Image:

 

  1. Click on Manage Collection (located right navigation bar), and click on Edit Collection.

     

  2. Select the Collection Name you wish to edit in the pull down menu.

     

  3. On the Edit Collection page, click on the Browse button located at the bottom of the page next to Upload Collection Image to locate the image on your computer which you want to use. To complete, click the Edit Collection button at the bottom of the page.

 

Please Note: Maximum image file size is 5 MB and file type .jpg.

 

Copy collection

 

Novocat allows users to copy a collection and all of its contents (including Sub-Collections, Collection Cover Image, Item Data, Item Images, everything). When you copy a collection it will appear within your Novocat collections menu - you will be asked to provide a name for the copied collection otherwise Novocat will add the word "copy" to the end of the existing name.

 

To Copy collection:

 

  1. Click on My Collections (located right navigation bar), and click on the collection you would like to copy.

     

  2. Click on Manage Collection (located on the right nav. bar), then from the expanded menu click on Copy Collection.

     

  3. Enter the New Collection Name and click the Copy button.

     

  4. Novocat will direct you to the collection once it's successfully copied.
Copy item

 

Copy Item allows you to copy an existing item in the same collection.

 

Copy Item can be useful if you have many items which have several common Data Field content - copying an item allows you to keep data that you need for the new item so you don't have to enter the same info again for all your items.

 

For example, if you would like to add a Blondie record, which was published in Japan, but otherwise has identical information as the one published in the USA. You can copy the USA version, and simply change the Country/Region to Japan.

 

To Copy Item:

 

  1. Select an Item you wish to copy - and click into the Item Profile.

     

  2. Click on Copy Item on the top of your screen.

     

  3. The copied item appears - make any necessary changes and click Save when you are done.
Export Collection

 

Export Collection allows users to essentially 'Back Up' a copy of their collection for safe keeping on their computer. Using Export Collection  will not remove your collection from Novocat, it will remain intact.  Use Export collection for backing up your collection to another computer or to have a copy in excel.  However, if you decide to delete your collection from Novocat after you export – you  must use Re-Import Collection in order to import a Novocat collection back in to Novocat that was previously exported and deleted out of Novocat using Export Collection.  Collections that you delete from Novocat can be un-deleted using Restore Deleted Collections as long as you have not Permanently Deleted the collection which is  done from within the Deleted Collections Folder.

 

  1. Click on Manage Collection (located right navigation bar) then from the expanded menu click Export Collections.

     

  2. Select the collection you wish to export from the pull down menu.

     

  3. Then click the Export button (the export button only appears once you've selected a collection from the pull down menu).

     

  4. When Novocat has completed the export process - you will be notified with a pop-up window which asks whether you want to open or save the file. If you decide to save it, it will be placed in a .zip folder on your computer.

     

  5. NOTE: Depending on the size of your collection the Export Collection process may take some time.
Re-Import Collections

 

Re-Import Collection allows you to import from your computer a Novocat collection that was previously exported out of Nov cat using Export Collection.

 

NOTE: Re-Import Collection will only work with files that have been previously exported from Novocat using the Export Collection feature in Novocat. Other file types cannot be imported using this function. (You can use Import Items to import other kinds of collection files from your computer).

 

  1. Click on Manage Collection (located right navigation bar) then from the expanded menu click Re-Import Collections.

     

  2. Use the Browse button above to search your computer for the desired zip file you wish to Re-Import into Novocat - click on that file so that it appears in the Browse box above. Then click the Re-Import button.


Delete collection

 

Delete Collection allows you to delete a collection from My Collections. However, Collections are not 'permanently deleted', instead deleted collections are moved to and stored in the Deleted folder (Located at the bottom of the right navigation bar) and can be restored to My Collections using Restore Deleted Collections. Also in the Deleted folder you will find the Permanently Delete function to remove that collection permanently from the Deleted folder.

 

To Delete Collection:

 

  1. Click Manage Collection (located right navigation bar) and click Delete Collection.

     

  2. Select the collection you wish to delete from the pull down menu.

     

  3. Click either "Yes" or "No" when asked to export your collection before you delete the collection. (Novocat allows users to export or 'back up' the contents of their collection.) See: Export Collection
Delete item (Delete Single Item)

 

Delete Item allows you to delete an item from your collection. However, items are not 'permanently deleted', instead deleted items are moved to and stored in the Deleted folder (located at the bottom of the right navigation bar) and can be restored to you collection. In the Deleted folder is located the Permanently Delete function to remove that item permanently from the Deleted folder.

 

To Delete Item:

 

  1. Click on My Collection (located right navigation bar).

     

  2. Click on the Collection Thumbnail Image or name.

     

  3. Click on the Item Thumbnail Image or title you wish to delete.

     

  4. Then you'll arrive to the Item Profile page, click the Delete Item button located towards the top of the page.

     

  5. Then a pop-up window will ask "Are you sure you want to delete this item?" - Click yes and item will be deleted - or click cancel if you do not wish to delete item.
Delete Items (Delete Multiple Items)

 

 

Delete Items allows you to delete multiple items from your collection. However, items are not 'permanently deleted', instead deleted items are moved to and stored in the Deleted folder (located on left nav bar at the bottom) and can be restored to you collection. In the Deleted folder is located the Permanently Delete function to remove that item permanently from the Deleted folder.

 

To Delete Items:

 

  1. Click on My Collection (located right navigation bar) and then click on desired collection title.

     

  2. After your desired collection appears, select Delete Items from the Options pull down menu.

     

  3. Check boxes will appear next to each item. Check the items you wish to delete, and click the Apply button (next to the options pull down menu).
Deleted Folder

 

Deleted Folder is where Novocat stores both Deleted Items and Deleted Collections. They will be stored here until you Permanently Delete them.

 

Permanently Delete Items & Collections

 

In order to Permanently Delete an Item or Collection in the Deleted Folder simply check items you wish to Permanently Delete and click on the Permanently Delete Checked Items link above.

 

Restore Deleted Items & Collections

 

All deleted collections are kept in the Deleted Folder. They remain there until you Permanently Delete the collection. Therefore, you can Restore a deleted item or collection if you change your mind after deleting it.

 

To restore deleted Items & Collections:

 

  1. Click the Deleted Folder (located right navigation bar), then from the expanded menu click Deleted Items or Deleted Collections.

     

  2. Check the Items or Collections you wish to restore and then click the Restore Selected Elements button.

 You can find your restored collection in the My Collections section.

 


Create sub-collections

 

Novocat allows users to create sub-collections from an existing collection. After you have created a collection and added items you can further organize and catalog your collection by creating sub-collections if you desire.

 

Sub-collections remain part of the main collection they originated from - they are not removed from the main collection. Sub-collection items will appear both in your sub-collection as well as your main collection.

 

Sub-collections make it easy to 'view' a particular sub-set of your collection. For example: you can make a sub-collection of all items made in Germany or all items made prior to the year 1950 - whatever you like.

 

 

There are 2 ways to create a sub-collection.

Create Sub-collection - using the Options pull down menu

 

 

One way to create a sub-collection is by selecting Create Sub-Collection from the Options pull down menu. This method allows you to 'check' individual items from your collection using check boxes. This method is useful when you have a smaller collection or when the items you wish to put in a sub-collection have no common characteristics that could be more easily selected using the Search My Collection method or the Group Edit method.

 

  1. Click on My Collections (located right navigation bar) and then click on the collection you wish to create a sub-collection from.

     

  2. Click on the Options pull down menu (directly above the items display, mid-top left) select "Create Sub-Collections." Check boxes will appear next to each item. (Additional functions next to the Options pull down menu will also appear i.e. Apply, Cancel, Check All, Un-check All).

     

  3. Check off the items you wish to become part of your new Sub-Collection.

     

  4. Click the Apply button (next to the Options pull down menu).

     

  5. Next will appear a page where you can enter your sub-collection name, and description. To complete, click Save As Sub-Collection button at the end of the page.
Create Sub-collection - using Search Results

 

 

You can create a sub-collection by using the Search This collection tool to find items that have something in common - when the results of your search appear-you can then follow the previous steps above to make a sub-collection. For example, you can type in 1931 in the Search This Collection tool to find all items made in 1931.

 

  1. Click on "My Collections" (located right navigation bar) and then click on the collection you wish to create a sub-collection.

     

  2. On the top right hand corner use the Search This Collection tool and in the search box type in something common. (For example type in "Blondie" to find all the items related to the band Blondie or type "1931" to find all the items made in 1931) and click the search button.

     

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  3. Next on the Search Results page that appears, use the Options pull down menu and select Save as Sub-Collection.

     

  4. Then check boxes will appear next to each item - as well as additional functions next to the Options pull down menu (Apply, Cancel, Check All, Un-check All). Check off each item you wish to include in this sub-collection or to add all the items click Check All and click the Apply button to save the sub-collection.

     

 

 

Remove items from sub-collection

 

  1. Click into the sub-collection you wish to work with, using the Options pull down menu choose Remove Items From Sub-Collection.

  2. Click the items you would like to remove from the sub-collection, and click Apply.

     

Delete sub-collection

 

 

  1. Click into the sub-collection you wish to work with, using the Options pull down menu choose Delete Sub-Collection.

     

  2. Click OK to the message "Are you sure you want to delete this sub-collection?" in the pop-up window.

 

NOTE: Deleting the sub-collection will NOT delete these items from your main collection.


Email Members

 

Novocat allows Members to send emails internally within Novocat to other members.

 

  1. Click on INBOX (located on the top of the page towards the right hand corner).

     

  2. Click on Compose Message.

     

  3. In the "To:" box, enter the member's user name you wish to contact. The system will suggest similar user names based on the letters you type.

     

  4. Enter Subject and Message.

     

  5. Click "SEND." The person or people to whom you sent the message will be notified by email or the next time they log in.
Sent Messages

 

  1. Click on InBox (located on the top of the page towards the right hand corner).

     

  2. Click on Sent.
Read Messages

 

  1. Click on InBox (located on the top of the page in the right hand corner). Messages you've received from other members will be displayed here.

     

  2. Click on the subject to read the message.
Delete Message

 

  1.  Check the messages you wish to delete, or Select All, and click Delete.

     

  2. Select Yes to the message "Are you sure you want to delete this thread?" if you wish to delete the message.

     

  3. Messages that are deleted are put into the Trash folder. See Empty Trash
Retrieve Deleted Messages

 

  1. Click on Trash folder.

     

  2. Check the messages you wish to retrieve, or Select All, and click Un-Delete.
Permanently Delete Messages

 

  1. Click on Trash folder.

     

  2. Check the messages you wish to permanently delete, or Select All, and click Empty Trash.

     

  3. Select Yes to the message "Are you sure you want to delete this thread?" if you wish to permanently delete the message.


Search

 

There are 2 ways to search:

 

Search My Collection - which allows you to search just your own collections.

 

Search All Member Collections - which allows you to search the collections belonging to other members.

 

 

Search My Collection

 

To search within your own collections:

 

  1. Click on My Collections (located right navigation bar) and then click on the desired collection.

     

  2. Select from the Search pull down menu, located top upper right, either Search This Collection or Search All My Collections and enter a keyword(s) and click the Search button (magnifying glass). Novocat will display all the items that match your search.

 

Be specific about the item you want to find. For example, if you want to find all the Blondie items made in 1979, the type in "Blondie 1979." If you want a broad result, for example, if you want to find every item that has Blondie, including books, poster, records, etc, then type in "Blondie."

 

Search Members Collections

 

To search the collections belonging to other members.

 

  1. On the top right hand corner select from the pull down menu Search All Members Collections, or select a specific category from the pull down menu, and then enter a keyword in the search box and click the Search button (magnifying glass). Novocat will display all the items that match your search. Only items that have their Item Visibility set to Public are able to be displayed.

     

  2. From the search results page you can then click on any item which will take you directly to the item within the collection owner's Novocat account.

     

  3. From there you can continue to browse the entire collection or search for other collections belonging to that member. Only items that have their Item Visibility set to Public are able to be displayed.

Be specific about the item you want to find. For example, if you want to find all the Blondie items made in 1979, the type in "Blondie 1979." If you want a broad result, for example, if you want to find every item that has Blondie, including books, poster, records, etc., then type in "Blondie."

 

Sort By Search Results

 

The Sort By pull down menu allows users to sort their search results. The Sort By pull down menu can be located at the top left above the search results.

 

The Sort By pull down menu will display itself in two different ways:

 

a. Single Collection Search Results

 

When sorting the search results of a single collection search i.e. Search This Collection - the Sort By pull down menu will display all the Data Fields for that particular collection.

 


b. Multi Collection Search Results

 

When sorting the search results of a multiple collection search i.e. Search All Member Collections, or Search All My Collections - the Sort By pull down menu will allow users to sort by only four Data Fields:

 

  1. Category

     

  2. User ID

     

  3. Sale Price (High to Low)

     

  4. Sale Price (Low to High)
Options - Sort Search Results

 

When sorting the search results of an All Member search - the Options pull down menu will display two options: Item List and Member List.

 

Item List

 

Item List displays items from your All Member search - in standard item image with text underneath format.

 

Member List

 

Member List displays a list of all Member IDs who have items you have searched for in their collections as well as the number of items that match your search within their collections.

 

Display Menu

 

The Display pull down menu allows you to filter your Search All Member Collections results in 3 ways:

 

  1. DISPLAY ALL - Displays ALL items from your Search All Member Collections results.

     

  2. FOR SALE - Displays only FOR SALE items from your Search All Member Collections results.

     

  3. NOT FOR SALE - Displays only NOT FOR SALE items from your Search All Member Collections results.


Buying Items or Collections

 

On Novocat buying items from a member's collection is between the selling and buyer. Novocat is not part of the purchasing process. If you wish to contact the member/seller you can do so on your own through Novocat. To email a member/seller on Novocat, click the "Contact Member" button located in the breadcrumb when you’re viewing someone else’s collection or go to the inbox and enter the members UserID in the 'To' box. For more information click the See Email Members.

 

Not For Sale

 

The Not For Sale option in the Sales Status pull down menu allows members to set any item as Not For Sale. Not For Sale is the default state all items are set to when added to a collection individually or when using the 'import items' feature, therefore, you do not have to set each item to Not For Sale. Not For Sale lets other members know that your item is not for sale when your item appears in their search results.

 

For Sale

 

The For Sale option in the Sales Status pull down menu allows members to activate items so the item is For Sale.

 

When other members do an All Member Search, the items that have been activated For Sale will display the words For Sale in the search results, alerting the member that your item is For Sale.

 

In order to make your item For Sale your Item Visibility setting must be set to PUBLIC for other members to see your item in their search results.

 

There are 2 ways to activate items For Sale:

 

  1. For Sale using Edit Item, which edits items one by one.

     

  2. For Sale using List Edit, which allows you to edit multiple items at once.
For Sale - Using Edit Item

 

 

  1. Click My Collection (located right navigation bar) and click on the collection that contains the item(s) you wish to activate For Sale.

     

  2. Click on the desired item and the Item Profile page will appear.

     

  3. Click the Edit Item button (located on the top left hand corner) and then you will be in 'Edit Item' mode.

     

  4. Locate the Sale Status Data Field in the Data Fields list and select For Sale from the pull down menu.- this will cause two more Data Fields to appear directly below the pull down:

     

  5. For Sale Price: Enter the price you wish to sell your item for. Items become visible to the public as soon as you hit 'save'. (Remember the Item Visibility needs to be set to Public in order for the item to display to other members).

     

  6. For Sale Date: Enter the date you will be posting the item for sale. Entering a For Sale Date does not effect when the item will be visible to other members, this function is primarily for your own record keeping, and is optional, however, For Sale Dates are included in your Collection Summary reporting, so it's useful to enter a For Sale Date.
For Sale - Using List Edit

 

List edit allows you to activate multiple items For Sale more quickly and easily than using the Edit Item function.

 

  1. Click My Collection (Located right navigation bar) and click on the collection that contains the item(s) you wish to activate For Sale.

     

  2. Under the Options pull down menu select List Edit. Novocat will display check boxes next to all the items in your collection. Select the items you wish to activate For Sale or click Check All (located next to the options pull down menu), then click the Apply button which will then display the items in List Edit mode.

     

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  3. List Edit mode will have bottom and right hand scroll bars to allow you to scroll across or down.

     

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  4. Scroll across to the Sales Status section and in the pull down menu select For Sale and then enter the For Sale Price and For Sale Date for each item, and then click Save.

 

For Sale Price: Enter the price you wish to sell your item for. Items become visible to the public as soon as you hit 'save'. (Remember the Item Visibility needs to be set to Public in order for the item to display to other members).

 

For Sale Date: Enter the date you will be posting the item for sale. Entering a For Sale Date does not effect when the item will be visible to other members, this function is primarily for your own record keeping, and is optional, however, For Sale Dates are included in your Collection Summary reporting, so it's useful to enter a For Sale Date.

 

Sold Archive

 

The Sold Archive option in the Sales Status pull down menu allows members to remove items that have been sold from their collection. These items are moved to the Sold Archive Folder which can be found on the right navigation bar.


Items in the Sold Archive folder retain all the Sales and Data Field information.
You can restore an item back into your collection at any time by clicking on Restore Items within the Sold Archive folder.

 

Selecting Sold Archive from the Sales Status pull down menu will cause two more Data Fields to appear directly below the pull down:

 

      a.  Sold Price: Enter the price you sold the item for.

      b.  Sold Date: Enter the date you sold the item.

 

Entering Sold Price and/or Sold Data is primarily for your own record keeping, and is optional; however, Sold Date and Sold Price are included in your Collection Summary reporting, so it is useful to enter this information.

 

 

Sales Status

 

The Sales Status pull down menu can be found by clicking on Edit Item from any Item Profile. The Sales Status pull down menu has 3 options to choose from:

 

  1.  Activate an item For Sale.

     

  2. Activate an item Not For Sale.

     

  3. Activate an item into the Sold Archive


Collection Summary

 

The Collection Summary is where members will find itemized summaries for their Active Collections and their Sales History. Collection Summary can be located on the right hand navigation bar.

 

Active Collection Summary

 

The Active Collection Summary section summarizes each of your collections in a list format. Click on any collection title and an itemized list of all the items in that particular collection will be displayed. Click on any listed Item to go to that Item Profile. The summary includes Total Items, Investment Price, Catalog Value, and the For Sale Price of each collection. The values are taken from the data you input into each item profile.

 

  1. Collections - This column lists your collections. Click on a Collection Title and it will expand to list all items in that collection.

     

  2. Total Items - Lists the total number of items in a collection.

     

  3. Investment - Lists the total Investment for all items in a collection. Each item in your collection contains an Investment Price and Investment Date Data Field so you can add these values if you choose.

     

  4. Catalog Value - Lists the total Catalog Value for all items in a collection. Each item in your collection contains a Catalog Value Data Field so you can add a value if you choose.

     

  5. For Sale (live) - Lists the total For Sale Price for all items currently for sale in a collection. Each item in your collection contains a For Sale Price and For Sale Date Data Field so you can add these values if you choose. Adding these values can make your items appear as For Sale to other members if you choose.

 

Sales Summary

 

In the Sales Summary section, all the items/collections that have be Sold are displayed.

 

  1. Collections - This column lists your collections that contain items that are currently Sold. Click on a collection title and it will expand to list all Sold Items in that collection.

     

  2. Sold - Lists the total Sold Price for all items in a collection. Each item in your collection contains a Sold Price and Sold Date Data Field so you can add these values if you choose.

     

  3. Investment - Lists the total Investment Price for all items in a collection. Each item in your collection contains an Investment Price and Investment Date Data Field so you can add these values if you choose.

     

  4. Profit - Lists the total Profit value for all items in a collection. There is no Profit Data Field for each item, nor do you have to input a Profit value for each item. Novocat simply calculates the profit based on the Investment Price and Sold Price for each item and inserts it automatically for you.

     

  5. Sold Date - Lists the Sold Date for each item. Sold Dates will only be visible for each individual item within a collection once you click on a particular collection.
Time Frame

 

 Use this pull down menu to select a specific time frame that you wish to display Sales Summary for.


Gallery Views

 

Use this pull down menu to select a specific time frame that you wish to display Sales Summary for.

 

Thumbnail View

 

This is the default view, meaning Novocat will automatically display your collection in this view. Each row displays 5 small item images and the Title Data Field text underneath each image, plus any other Data Fields you've set to display beneath the Title Data Field. Which Data Fields, how many Data Fields, and in what order they are displayed can be determined by the user in Edit Data Fields under Manage Collections, then by clicking and dragging Data Fields over to the Thumbnail Display Field column.

 

Full View

 

This view displays a medium image plus lists all the Active Data Fields for the item.

 

Mini View

 

Each row displays 7 mini item images and the Title Data Field text underneath each image, plus any other Data Fields you've set to display beneath the title Data Field. Which Data Fields, how many Data Fields, and in what order they are displayed can be determined by the user in the Edit Data Fields under Manage Collections, then by clicking and dragging Data Fields over to the Thumbnail Display Field column.

 

List View

 

No images are shown in order to display an itemized list view displayed in a grid format. All Active Data Fields are displayed. (List View is not an option for viewing search results).
If you prefer an itemized list view experience and wish to perform edits in a similar format as List View you can choose the List Edit function from the Options pull-down menu.

 


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